Attendance does not show participation
A learner may attend a session but only observe, or they may participate meaningfully with support. Standard registers rarely capture this distinction.
Ember Journey · Vertical SaaS for SEND & AP
The vertical SaaS platform for activity-led SEND and Alternative Provision pathways
Ember Journey helps schools, AP providers, therapists and specialist activity providers plan safe sessions, evidence participation, track real-world readiness and share progress with the people supporting each learner.
Built around confidence, communication, regulation, self-advocacy and participation, Ember Journey is designed for settings where progress is not always captured by attendance or academic data alone.
- Designed for SEND and AP pathways
- AI-assisted, human-approved
- Tracks participation, not just attendance
- Built around learner voice and safeguarding
- Early partner enquiries now open
The challenge
Activity-led provision needs better evidence
In SEND and Alternative Provision settings, meaningful progress often appears in small real-world steps. A learner arrives with less support, joins a group, asks for help, handles a transition, uses a break strategy, contributes to a shared task or returns after a difficult moment.
These moments matter. But they are often difficult to capture, evidence, report and share consistently.
Progress is often hidden in staff notes
Confidence, communication, regulation and self-advocacy are often recorded inconsistently or lost in unstructured notes.
Off-site provision needs stronger workflows
Referrals, consent, suitability, support needs, safeguarding, session planning and review evidence need to be managed clearly.
Professionals are time-poor
Facilitators, SENCOs, therapists and AP teams need tools that reduce admin while improving the quality of evidence and reporting.
How it works
One pathway system from referral to review
Ember Journey brings the full activity-led SEND/AP journey into one connected workflow.
Most systems show whether a learner attended. Ember Journey helps show whether they are becoming more able to participate.
The Ember Journey
Referral
Suitability
Consent
Support Plan
Session Delivery
Learner Voice
Outcomes
Report
Review
Next Step
Instead of disconnected forms, spreadsheets, notes and reports, Ember Journey creates one structured record of the learner's pathway, the support used, the progress observed and the next steps agreed.
Who it helps
Built for the people delivering and supporting SEND/AP pathways
Alternative Provision Providers
Manage referrals, session evidence, learner progress, professional reports and commissioner-ready impact summaries.
SEND Schools and SENCOs
View structured evidence of participation, confidence, communication, regulation and readiness for next steps.
Therapists and Specialist Practitioners
Collaborate around support strategies, preparation, communication needs and progress without replacing professional judgement.
Activity-Led SEND Providers
Turn inclusive clubs, D&D sessions, tabletop activities, creative making, social groups and confidence programmes into structured provision with evidence.
Parents and Carers
Receive clear, permission-aware summaries showing what went well, what support helped and what can be practised next.
Young People and Young Adults
Use Ember Companion to understand what is happening, ask for support, choose goals, reflect on sessions and see their own progress.
Commissioners and LA-Linked Services
Access anonymised or permissioned impact evidence across pathways, cohorts and provision models.
Youth Organisations & Charities
Run inclusive sessions with structured planning, participation evidence and shareable progress summaries.
Features
Product modules planned for Ember Journey
A connected set of modules covering the full pathway from referral through to review and next steps.
Referral and Suitability
Designed to help providers understand whether a pathway is appropriate and what support is needed before sessions begin.
- Referral intake
- Learner context
- Support needs
- Consent status
- Risk and suitability flags
- Information gaps
- Suitability decision record
Pathway Builder
Build structured pathways instead of isolated sessions.
- 4-week confidence pathway
- D&D social confidence pathway
- School re-engagement pathway
- Young adult independence pathway
- Work-readiness pathway
- Custom outcome domains
- Review points
Session Delivery
Capture what happened, how the learner participated and what support made a difference.
- Session planner
- Attendance
- Participation level
- Support used
- Facilitator notes
- Activity templates
- Sensory and transition planning
Ember Companion
A young-person-facing companion experience that helps learners prepare, communicate, reflect and own their progress.
- My Next Session
- What to Expect
- Support Buttons
- My Goals
- My Wins
- My Reflection
- Share Settings
Outcomes and Evidence
Evidence the small but important steps that standard systems often miss.
- Confidence
- Communication
- Social participation
- Regulation and recovery
- Resilience
- Self-advocacy
- Independence
- Real-world readiness
Reports and Reviews
Turn structured observations into clear, professional reports.
- Parent/carer summaries
- School/AP reports
- 4-week pathway reports
- Progress snapshots
- Outcome heatmaps
- Next-step recommendations
- Commissioner impact views
AI agents
AI-assisted, human-approved
Ember Journey uses AI to reduce professional admin, improve evidence consistency and personalise preparation. AI helps draft, organise, adapt and suggest. Professionals remain responsible for decisions, safeguarding, review and support.
Session Note Agent
Turns quick facilitator notes into structured observations for review and approval.
Report Builder Agent
Drafts parent, school, AP and commissioner summaries from approved evidence.
Preparation Pack Agent
Creates age-appropriate “what to expect” guides, social stories and easy-read session plans from approved session information.
Outcome Mapping Agent
Suggests which outcome domains a session observation may evidence, such as confidence, communication or self-advocacy.
Referral Completeness Agent
Flags missing referral, consent, support or emergency contact information before a pathway starts.
Communication Agent
Drafts parent, school and professional updates for staff approval.
Important: AI in Ember Journey does not diagnose, make safeguarding decisions, replace professional judgement or provide unsupervised therapy-style advice to young people.
Learner voice
Designed to support young people, not just record them
Most systems collect information about the learner. Ember Journey is designed to also support the learner directly through Ember Companion — helping young people know what is happening, ask for support, choose goals, see wins, reflect and decide what to share.
The learner owns their voice. Trusted adults receive the information they need to support safely and effectively.
My Next Session
Know what is happening before arriving — venue, people, activity and timings.
Support Buttons
Quietly communicate the need for a break, help or a change of pace.
My Goals
Choose small, achievable goals to work towards over a pathway.
My Wins
See the things that went well and the steps that have grown over time.
My Reflection
Reflect on what felt good, what was difficult and what would help next time.
Share Settings
Decide what is shared with parents, school, facilitators or therapists.
The Manor Pilot
Being shaped through real-world activity-led provision
Ember Journey features are tested through The Manor Inclusive Skills and Play Hub, a real-world activity-led setting supporting young people and young adults through structured sessions such as Dungeons & Dragons, Quest Club, tabletop games, STEM, Creator pathways, social participation sessions and confidence-building activities.
Pilot aims
What the pilot helps us learn
- Test learner-facing preparation and support tools
- Capture participation and progress evidence
- Reduce facilitator admin
- Generate useful parent/professional summaries
- Validate outcome domains
- Identify which pathways have the strongest value
- Prepare the product for wider AP/SEND provider use
Safeguarding & ethics
Built around safeguarding, privacy and professional judgement
Ember Journey is designed to support responsible adults and professionals, not replace them. Future development will be guided by safeguarding principles, consent controls, privacy-by-design, role-based access and clear human approval before AI-generated content is saved or shared.
Human approval before AI outputs are saved or shared
AI drafts, summaries and suggestions are reviewed and approved by responsible adults before being stored or sent.
High privacy defaults for young people
Learner information is private by default with clear, explicit sharing controls.
Role-based access
Parents, professionals, facilitators and commissioners see only what is appropriate to their role.
Separate safeguarding visibility controls
Safeguarding-related information has its own restricted visibility and audit trail.
Learner voice with clear share settings
Young people decide what is shared from their reflections, goals and wins.
No diagnosis or automated safeguarding decisions
Ember Journey does not diagnose, treat or make safeguarding decisions automatically.
Product status
Now entering early validation
Ember Journey is currently being shaped as a vertical SaaS product for activity-led SEND and Alternative Provision pathways. We are looking to speak with schools, AP providers, therapists, charities, commissioners and parent/carer groups who want to help shape the product.
Suitable early partners may want to
- Review the feature roadmap
- Test a pathway pilot
- Validate outcome domains
- Give feedback on AI-assisted reporting
- Explore The Manor pilot model
- Join an early access group
Enquire
Request a demo conversation or early partner discussion
Tell us a little about your organisation and what you would like to explore. We will get back to you to arrange a conversation.
FAQ
Frequently Asked Questions
Help shape the vertical SaaS platform for SEND and AP pathways
If your organisation supports young people who need structured, SEND-friendly or Alternative Provision pathways, we would welcome a conversation.